choose meeting dates, prepare agendas and preside at the AGM and meetings of the Executive Board and Council.
be ex officio, a member of all committees.
represent the BCTLA on PSA Council and to the BCTF.
submit the per capita grant.
authorize expenditure as per approved budget lines and projects.
represent the BCTLA to partner groups.
maintain BCTLA policy.
notify all Executive Board members of meetings.
assist with conference organization.
submit an annual report to the AGM and report to the Council on behalf of the Executive Board.
The Past President shall:
conduct elections.
recommend revisions to the constitution and by-laws.
mentor and assist the President.
assist with conference organization.
The Vice President shall:
in the absence of the President, preside and perform the duties of the President.
coordinate special projects, e.g. The Points of Inquiry.
coordinate BCTLA liaison people, e.g. YAACS.
make recommendations for new position statements and other standards of practice including learning resources.
liaise with post-secondary institutions especially with regard to specialist qualifications.
liaise with the Coordinator, Advocacy.
assist with conference organization.
submit an annual report to the AGM.
The Treasurer shall:
receive and bank all monies and pay bills.
keep bookkeeping records of such funds.
prepare conference budget, finances and report and submit the conference report to the BCTF.
process expense forms.
review and sign contracts.
maintain BCTLA web domains.
coordinate meeting logistics and book conference food.
issue release letters.
suggest guidelines for financial policies and create and review the budget.
prepare a recommendation on fees.
submit a complete financial report to the AGM.
The Secretary shall:
keep and distribute minutes of the meetings.
coordinate awards and grants.
assist with conference organization.
The Coordinator, Membership and Surveys shall:
promote WLC survey and analyze results.
contact members for renewal.
do conference registration and BCTF member batch file.
submit an annual report to the AGM.
The Coordinator, Chapters and Sections shall:
liaise between the executive, chapters and sections.
locate and encourage new chapters and sections.
notify Council members of Council and General meetings.
revise the BCTLA Councillor’s Guidebook each fall.
provide orientation to new Councillors each fall.
maintain files of local chapter constitutions.
maintain a current contact list of Chapter Councillors and chapter executives.
accept and review chapter reports.
assist with conference organization.
submit an annual report to the AGM.
The Coordinator, Advocacy shall:
develop and promote advocacy resources.
coordinate DEAR and LYSLD.
respond to immediate advocacy needs and questions.
support TLs in their personal advocacy.
assist with on-site needs on the day of the conference.
submit an annual report to the AGM.
The Coordinator, Professional Development shall:
coordinate the summer institute.
coordinate, host and archive webinars.
investigate and plan additional potential PD options as appropriate.
assist with conference organization.
submit an annual report to the AGM.
The Coordinator, Conference Committee shall:
recommend a location, theme, schedule, program strands, presenters and keynote(s).
provide input on the conference budget.
liaise with the site around visits and logistics.
coordinate/assign other committee and Executive members to work on conference tasks.
maintain a conference planning document.
submit an annual report to the AGM.
The Coordinator, Social Media and Communication shall:
manage the BCTLA Twitter, Pinterest and Facebook accounts.
develop and distribute regular brief member newsletters.
assist with conference organization.
submit an annual report to the AGM.
The Coordinator, Websites shall:
coordinate the development of the new BCTLA website integrating The Bookmark and the conference website.
streamline the legacy BCTLA web presence (delete Flikr, blogs, UStream, and the extra YouTube account, etc.)
keep the association passwords.
manage the website, Google Plus and YouTube account and keep content correct and current.
assist with conference organization.
submit an annual report to the AGM.
The Coordinator, Special Projects and Events shall:
investigate digitization options for the older print copies of The Bookmark.
assist with the coordination of additional one-off opportunities.
assist with the coordination of special projects such as: the proposed special education document, video project, French translations, etc.
assist with conference organization.
submit an annual report to the AGM.
The Member at Large shall:
this position only may exist when there is no Past President
support members the BCTLA Executive as requested in a variety of areas which may be assigned on a semi-permanent basis, or assigned on a task-by task basis.
BC Teacher-Librarians' Association
