The President shall:
- choose meeting dates, prepare agendas and preside at the AGM and meetings of the Executive Board and Council.
- be ex officio, a member of all committees.
- represent the BCTLA on PSA Council and to the BCTF.
- submit the per capita grant.
- authorize expenditure as per approved budget lines and projects.
- represent the BCTLA to partner groups.
- maintain BCTLA policy.
- notify all Executive Board members of meetings.
- assist with conference organization.
- submit an annual report to the AGM and report to the Council on behalf of the Executive Board.
The Past President shall:
- conduct elections.
- recommend revisions to the constitution and by-laws.
- mentor and assist the President.
- assist with conference organization.
The Vice President shall:
- in the absence of the President, preside and perform the duties of the President.
- coordinate special projects, e.g. The Points of Inquiry.
- coordinate BCTLA liaison people, e.g. YAACS.
- make recommendations for new position statements and other standards of practice
including learning resources. - liaise with post-secondary institutions especially with regard to specialist qualifications.
- liaise with the Coordinator, Advocacy.
- assist with conference organization.
- submit an annual report to the AGM.
The Treasurer shall:
- receive and bank all monies and pay bills.
- keep bookkeeping records of such funds.
- prepare conference budget, finances and report and submit the conference report to the BCTF.
- process expense forms.
- review and sign contracts.
- maintain BCTLA web domains.
- coordinate meeting logistics and book conference food.
- issue release letters.
- suggest guidelines for financial policies and create and review the budget.
- prepare a recommendation on fees.
- submit a complete financial report to the AGM.
The Secretary shall:
- keep and distribute minutes of the meetings.
- coordinate awards and grants.
- assist with conference organization.
The Coordinator, Membership and Surveys shall:
- promote WLC survey and analyze results.
- contact members for renewal.
- do conference registration and BCTF member batch file.
- submit an annual report to the AGM.
The Coordinator, Chapters and Sections shall:
- liaise between the executive, chapters and sections.
- locate and encourage new chapters and sections.
- notify Council members of Council and General meetings.
- revise the BCTLA Councillor’s Guidebook each fall.
- provide orientation to new Councillors each fall.
- maintain files of local chapter constitutions.
- maintain a current contact list of Chapter Councillors and chapter executives.
- accept and review chapter reports.
- assist with conference organization.
- submit an annual report to the AGM.
The Coordinator, Advocacy shall:
- develop and promote advocacy resources.
- coordinate DEAR and LYSLD.
- respond to immediate advocacy needs and questions.
- support TLs in their personal advocacy.
- assist with on-site needs on the day of the conference.
- submit an annual report to the AGM.
The Coordinator, Professional Development shall:
- coordinate the summer institute.
- coordinate, host and archive webinars.
- investigate and plan additional potential PD options as appropriate.
- assist with conference organization.
- submit an annual report to the AGM.
The Coordinator, Conference Committee shall:
- recommend a location, theme, schedule, program strands, presenters and keynote(s).
- provide input on the conference budget.
- liaise with the site around visits and logistics.
- coordinate/assign other committee and Executive members to work on conference tasks.
- maintain a conference planning document.
- submit an annual report to the AGM.
The Coordinator, Social Media and Communication shall:
- manage the BCTLA Twitter, Pinterest and Facebook accounts.
- develop and distribute regular brief member newsletters.
- assist with conference organization.
- submit an annual report to the AGM.
The Coordinator, Websites shall:
- coordinate the development of the new BCTLA website integrating The Bookmark and the conference website.
- streamline the legacy BCTLA web presence (delete Flikr, blogs, UStream, and the extra YouTube account, etc.)
- keep the association passwords.
- manage the website, Google Plus and YouTube account and keep content correct and current.
- assist with conference organization.
- submit an annual report to the AGM.
The Coordinator, Special Projects and Events shall:
- investigate digitization options for the older print copies of The Bookmark.
- assist with the coordination of additional one-off opportunities.
- assist with the coordination of special projects such as:
the proposed special education document, video project, French translations, etc. - assist with conference organization.
- submit an annual report to the AGM.
The Member at Large shall:
- this position only may exist when there is no Past President
- support members the BCTLA Executive as requested in a variety of areas which may be assigned on a semi-permanent basis, or assigned on a task-by task basis.
- submit an annual report to the AGM.