The President shall:

• choose meeting dates, prepare agendas and preside at the AGM and meetings of the Executive Board and Council.
• be ex officio, a member of all committees.
• represent the BCTLA on PSA Council and to the BCTF.
• submit the per capita grant.
• authorize expenditure as per approved budget lines and projects.
• represent the BCTLA to partner groups.
• maintain BCTLA policy.
• notify all Executive Board members of meetings.
• assist with conference organization.
• submit an annual report to the AGM.

The Past President shall:

• this position only exists for 1 year immediately after stepping down as President
• conduct elections.
• recommend revisions to the constitution and by-laws.
• mentor and assist the President.
• assist with vendor coordination for the BCTLA conference.
• assist with conference organization.

The Vice President shall: 

• in the absence of the President, preside and perform the duties of the President.
• coordinate special projects, e.g. The Points of Inquiry.
• coordinate BCTLA liaison people, e.g. YAACS.
• make recommendations for new position statements and other standards of practice including learning resources.
• liaise with post-secondary institutions especially with regard to specialist qualifications.
• liaise with the Coordinator, Advocacy.
• assist with conference organization.
• write newsletters and general announcements on MailChimp and Canva
• Other responsibilities as designated by the President
• submit an annual report to the AGM and report to the Council on behalf of the Executive Board.

The Treasurer shall: 

• receive and bank all monies and pay bills.
• keep bookkeeping records of such funds.
• prepare conference budget, finances and report and submit the conference report to the BCTF.
• process expense forms.
• review and sign contracts.
• issue release letters.
• suggest guidelines for financial policies and create and review the budget.
• prepare a recommendation on fees.
• submit a complete financial report to the AGM.

The Secretary shall: 

• keep and distribute minutes of the meetings.
• coordinate awards and grants.
• assist with conference organization.

The Coordinator, Membership and Surveys shall: 

• promote WLC survey and analyze results.
• contact members for renewal.
• do conference registration and BCTF member batch file.
• submit an annual report to the AGM.

The Coordinator, Chapters and Sections shall: 

• liaise between the executive, chapters and sections.
• locate and encourage new chapters and sections.
• notify Council members of Council and General meetings.
• update the BCTLA Councillor’s Handbook each fall.
• provide orientation to new Councillors each fall.
• maintain files of local chapter constitutions.
• maintain a current contact list of Chapter Councillors and chapter executives.
• accept and review chapter reports.
• assist with conference organization.
• submit an annual report to the AGM.

The Coordinator, Advocacy shall: 

• develop and promote advocacy resources.
• coordinate DEAR and LYSLD.
• respond to immediate advocacy needs and questions.
• support TLs in their personal advocacy.
• assist with on-site needs on the day of the conference.
• submit an annual report to the AGM.

The Coordinator, Professional Development shall: 

• coordinate the summer institute.
• coordinate, host and archive webinars.
• investigate and plan additional potential PD options as appropriate.
• assist with conference organization.
• submit an annual report to the AGM.

The Coordinator, Conference Committee shall: 

• recommend a location, theme, schedule, program strands, presenters and keynote(s).
• provide input on the conference budget.
• liaise with the site around visits and logistics.
• coordinate/assign other committee and Executive members to work on conference tasks.
• maintain a conference planning document.
• submit an annual report to the AGM.

The Coordinator, Social Media and Communication shall: 

• manage the BCTLA Instagram and Facebook accounts.
• support VP in creating newsletter
• assist with conference organization.
• submit an annual report to the AGM.

The Coordinator, Websites shall: 

• manage the BCTLA website, Google, and YouTube account, and keep content correct and current.
• assist with conference organization.
• coordinate the online sessions of the BCTLA conference.
• set up tech related items at events.
• maintain and purchase technology for the association.
• write some articles on the BCTLA website.
• update Jotforms (awards, grants and Chapter grants, W&L Conditions)
• assist with social media.
• keep the association passwords.
• pay for annual website fees.
• submit an annual report to the AGM.

The Coordinator, Special Projects and Events shall: 

• investigate digitization options for the older print copies of The Bookmark.
• assist with the coordination of additional one-off opportunities.
• assist with the coordination of special projects
• assist with conference organization.
  • plan the social event for the conference 
• assist with the coordination of the executive retreat
  • booking hotels 
  • finding meeting spaces
  • arranging activities and food
• lead awards committee for choosing award winners
• contact award winners and organize award portion of the social
• order the awards and arrange for pick up and distribution
• assist with locating a space for the AGM if the school is not an option
• submit an annual report to the AGM.

The Member at Large shall: 

• this position only may exist when there is no Past President
• support members the BCTLA Executive as requested in a variety of areas which may be assigned on a semi-permanent basis, or assigned on a task-by task basis.
• assist with vendor coordination for the BCTLA conference.
• submit an annual report to the AGM.